EXECUTIVE-SECRETARIAL

Function

The position will provide comprehensive and efficient support to the Company Secretary on managing
compliance pertaining to Prevention of Insider Trading, Claims and matters etc., involving regulatory
intervention and other related compliances pertaining to these and other areas as may be required.

Pay Band

E4 to M1

Role

Prevention of Insider Trading
● Managing and maintaining structured digital
database (SDD)
● Ensuring the framework for management of
Unpublished Price Sensitive Information
(UPSI)
● Managing the workflow for trading
approvals, restrictions, closure of trading
window, etc.
● Working of the entire process through an
application and online tool for PIT.
● Disclosure and reporting requirements to be
met as per timelines
● Running awareness sessions and campaigns
in the organization

Board Meetings and associated compliances and
tasks
● Complete administrative and logistics
support to the Board members
● Ensuring the compliances that the Board of
Directors need to adhere to on an ongoing
basis.
● Drafting relevant Agenda papers, minutes,
etc., and providing support for Meetings
(Board/Committee/Circular Resolutions)
● Payment of sitting fees, commission etc. to
Board Members
● Running and maintaining the Board
Application (NASDAQ BV), its data accuracy
and updation.
● Support to the Company Secretary during the
entire Board Meeting Process

MIS, Legal matters, SEBI and Regulatory
compliances
● Managing the investors’ grievances/cases having
involvement of various regulators, SEBI, MCA,
ROC, stock exchanges, etc.
● Preparing various MIS on periodic basis for
reporting to the senior management.
● Coordinating and dealing with the legal
department and counsels for court, NCLT and
other judicial matters.
● Ensuring all compliances and filings required to
be made under the Companies Act, 2013 and
Rules applicable to the Company.
● Filing of all forms and disclosures, arranging for
DSC for the Directors, Company officials as and
when required.
● Coordination with Registrar and Transfer Agent

Other Secretarial compliances
● Ensuring other activities and compliances
pertaining to the CS function as may be assigned
from time to time.
● Support in preparation of Annual Report,
conducting the AGM, etc.
● Record management

A purpose driven role for you

A Day in the life

Academic Qualification & Experience

• CS mandatory, LLB preferred
• 5 years in secretarial and legal

Technical Skills/Knowledge

● Prohibition of Insider Trading
● Maintaining SDD
● Management of UPSI
● Handling all secretarial aspects of a listed
company
● Expert knowledge of statutory rules and
regulations,
● Good understanding of legal matters and
process followed

Behavioural Skills

● Strong Collaboration
● Decision making and Problem Solving
● Strong analytical skills, ability to think
rationally and act during crisis situations,
stakeholder management

What will it be like to work for Hero

About Hero